Finance and Accounting

Accounts Payable Assistant

Job Title: Accounts Payable Assistant
Job Type: Part-time, permanent
Industry: Insurance
Start Date: ASAP

The JM Longbridge Group are working with a leading insurance client, based in the City of London, on an Accounts Payable role.

This is a part-time, permanent role (2.5 days).

The Accounts Payable Assistant will be primarily responsible for the day-to-day accounts payable tasks including processing of invoices and employee expenses, creation of payment cycles and reconciliation of supplier accounts. Duties also to include administration of the Concur platform and monthly reconciliations.

Main duties
* Invoice and Employee Expenses Processing
* Reviewing and assigning of supplier invoices within Concur daily
* Responsible for making sure suppliers are paid in line with payment terms
* Posting of data from Concur into PeopleSoft accounts payable ledger
* Dealing with supplier and business queries relating to all supplier invoices and payments
* Review of employee expense claims ahead of release for payment
* Preparation of weekly supplier invoice and employee expense payment runs
* Creation of new and maintenance of existing supplier master data in line with governance and controls
* Management of Direct Debit mandates and administration
* Reconciliation of supplier statements

Reconciliations and Accounting
* Reconciliation the accounts payable control account, explaining any variances and provide supporting documentation
* Support Treasury Operations Manager with reconciliation of bank accounts where there are variances relating to accounts payable payments
* Liaise with the business to identify unknown receipts and create journals to reclass where necessary

Other Duties
* Dealing with queries relating to VAT return
* Own process documentation and identify and suggest areas for improvement with process efficiency at the heart of all that we do
* Ensure that all controls are adhered to
* Compile reports where necessary for other areas of Finance
* Compile quarterly KPI reporting for CFO
* Quarterly reporting for ESG on supplier spends
* All system administration in Concur, including new user accounts, maintaining cost centre approvals and expense types.

Candidate Requirements:
* Previous accounts payable experience is a must
* Good knowledge of double entry accounting
* Excellent excel skills
* Desirable
* Knowledge of Concur and PeopleSoft Accounts Payable module

Personal skills
* The successful candidate must demonstrate excellent communication skills, both written and verbal and must be comfortable dealing with all levels of the business.
* The individual needs to be well organised and could prioritise their own work. A strong team work ethic as well as the ability to be a self-starter. A motivated individual with an eye for detail who can adapt to a pressured environment, working to tight deadlines and high expectations.

The JM Group is operating and advertising as an Employment Agency for permanent positions and as an Employment Business for interim / contract / temporary positions. The JM Group is an Equal Opportunities employer and we encourage applicants from all backgrounds.